Gallery Events Assistant [Internship]

Posted on Posted in Join Our Team

Beautiful Celebrations

Are You The One?

This is an excellent opportunity to expand a portfolio and establish a track-record as a professional event coordinator.  We are looking for a highly self-motivated, organized and detail-oriented professional with relevant experience who is ready to create and manage engaging and successful events at the gallery.  This person is excited about working independently, is flexible to a rapidly changing environment, and has a can-do, proactive attitude.

About the Internship


You will create and contribute to thoughtful private and community events at the gallery, resulting in happy clients and repeat visits.  In particular, your responsibilities would include…

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    Private Event Booking

    Prepare and analyze creative customer proposals | Facilitate introductions with private event hosts (ensuring all arrangements are agreeable prior to functions) | Respond to and attempt to fulfill any special client requests

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    Event Planning & Vendor Coordination

    Create and manage event budget | Analyze event proposals, following-up where necessary to ensure flawless logistics and sufficient resources | Make, confirm and facilitate plans for moving event parts (including: set-up, timelines, guest list, special needs, buffet & action station location, etc.)

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    Event Hosting

    Attend all gallery events | Welcome, acknowledge and thank guests with genuine appreciation| Anticipate and address guests’ service needs | Assist guests with gallery products and purchases

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    Sales & Marketing

    Drive product sales and private event bookings through merchandising and outreach to the community | Conduct and promote campaigns to book corporate, group, family, and other special events

Now Accepting Applications

No over-the-phone assistance available.

 ‰ Cover Letter  ‰ Resume  ‰ References

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Develop Your Portfolio

As you ensure a thoughtful layout and customer satisfaction at each event, we will happily help you establish or grow your professional events portfolio.  That means client and guest reviews, high-definition photos, and a letter of recommendation.


  • Personal Expense Stipend (up to $200/ month)
  • Professional Portfolio Assistance


  • 4-Month Internship
  • Opportunity for Advancement


  • Gallery Events Calendar
  • Start Soon


The ideal candidate demonstrates proficiency in the following four areas:

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    COMMUNICATION – Diligent about checking-in for and with timely updates | Able to receive and read information in a variety of formats (e.g., small print, computer screen, phone screen, etc.) | Incredibly thoughtful and well-written | Able to establish report with a diverse clientele | Keeps organized records for reporting & archive

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    PROJECT MANAGEMENT – Develop and manage to-do lists and set-up events 24-hours prior | Maintain the confidentiality of proprietary information | Protect company assets | TECHNICAL PROFICIENCY – Ability to learn and navigate new software

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    EVENT LOGISTICS – Program layout and execution | Floor Plans: chairs & table setup, centerpieces & décor, etc. | Basic Audio-Visual Setup | Food and Beverage Setup and Service

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    MOVEMENT – Lift, carry, push, pull, and place objects weighing less than or equal to 40 pounds without assistance | Reach overhead and below the knees, including bending, twisting, pulling, and stooping | Stand, sit, or walk for an extended period